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Bonsai Software
Container ship at sea, seen from above

Software that works for you, for more profit

For companies that make, produce, move and trade: our AI software lets the same team deliver more, with no extra hires and no patchwork of tools.

Heijmans
CEVA Logistics
BAM
Equans
Rederij de Jong
Cabooter Group
Meilink
Cerelia
HDG
Gemeente Den Haag
Kiremko
Port of Rotterdam
Toyota Material Handling
Heijmans
CEVA Logistics
BAM
Equans
Rederij de Jong
Cabooter Group
Meilink
Cerelia
HDG
Gemeente Den Haag
Kiremko
Port of Rotterdam
Toyota Material Handling
About us

Who we are, and what sets us apart.

For companies that make, produce, move and trade, we build bespoke AI software. A generic tool leaves you using 6% of its features; ours fits the way your business really works. Processes run smoother, friction drops away, and your time stops going on workarounds and manual graft. We are your Software Operating Partner rather than an agency that ships once and walks: we build, run and scale alongside you, you own it from day one, and everything we build is no cure, no pay.

The team

Who we are

Econometricians, engineers, data scientists and designers under one roof in Rotterdam. The people who understand your business are the ones who build it. Nobody hands work off, and no report gets lobbed over the wall.

What we do

We build bespoke AI software: a digital twin of your organisation (your ERP, owned by you) and virtual AI workers that take on whole roles. The alternative to SAP, Dynamics, Exact and AFAS.

What makes us unique

You pick Bonsai because we take the whole thing off your plate, backed by a track record with the likes of Heijmans, Port of Rotterdam and Rederij de Jong.

You own itNo cure, no pay
Services

We build. We're not consultants.

We deliver working bespoke software that you own, or a ready-made SaaS product with open books. Pick the track that suits your operation.

4-6 monthsfrom €50K

bonsai ai digital twin

Bespoke: a digital twin that carries your whole operation, your ERP, TMS, WMS or MES, say. You own it outright.

Operations · live
synced
Orders today
142
Margin
23%
On time
98%
#1042CabooterOpen#1041HDGPaid#1040Rederij de JongOpen
  • Bespoke digital twin: ERP, TMS, WMS or MES
  • You own it, no lock-in
  • No Cure No Pay, you pay on results
Ongoingfrom €5K

bonsai ai workers

Bespoke AI workers that sit as a layer around your existing systems and automate whole workflows. No full twin required.

AI Worker · Back office
active
Invoice #8842 processedCabooter
CMR matched to orderHDG
Trip scheduledRederij de Jong
!Discrepancy foundMeilink
Order confirmedEquans
142 tasks today96% autonomous
  • An AI layer around your current systems
  • Automates whole workflows, well beyond a chatbot
  • Hosted in your own environment, standard SLA
Live in 4 weeksfrom €0.185 per document

dottle

Our own product, delivered as SaaS on a transparent margin with open books. It reads, understands and processes your documents automatically.

Dottle · document processing
98% auto
CMR / invoice
Extracted fields
Invoice no.F-10428SupplierCabooterAmount€1.240,00VAT€260,40Date06-2026
Confidence98%
  • Our own product, on a SaaS basis
  • Transparent margin, open books
  • Documents straight into your systems
Live in 4 weeksfrom €0.90 per quote

quote

For complex, technical quotes that go well past a price list. The agent knows your catalogue, prices and terms, and delivers in your own house style.

Quote · draft
Generated
Quote · Rederij de Jonghouse style
ItemQtyAmountEngineering80 h€12.400Integrations3 integrations€4.800Hostingper year€3.600Support SLApremium€2.150
Total€22.950
  • Built for complex, technical quotes
  • Knows your catalogue, prices and margins
  • A finished quote in your own house style
In practice

The work we actually automate.

Twelve solutions drawn from real work, shown in a demo of the Bonsai Platform.

Each AI Worker holds one fixed role in your operation, wired into the systems you already run. A human stays in the loop where it matters, and every step is traceable.

BONSAI PLATFORMtoday · 10:42

Order intake · today

Active

47

received

31

automated

7

for review

INBOX · 08:31

FW: Transport order Mon 16/6 + attachment.pdf

Van Dalen Transport · planning@vandalen.nl

DRAFT ORDER · ORD-2031

Venlo → BarendrechtMon 16/6 · 07:002 × 33 pallets€12.440
ORD-2030Fresco Fruit BV · Rotterdam → VenloMatched
ORD-2027Breman Installatie · price differsFor review
ORD-2025Helder Logistiek · Tilburg → DuisburgMatched

7 orders differ from the agreed price. Draft emails to the suppliers are ready.

View drafts
References

What clients and partners say.

Hear from the companies that count on Bonsai Software every day to build, scale and push ahead with AI.

Bonsai is an exceptionally sharp and entrepreneurial team of software and AI specialists. They pair a clear, problem-solving approach with that typical Rotterdam attitude of rolling up your sleeves and getting it done, no fuss, using the latest technology. And just as important, they're genuinely good people to work with.
Jack VosCEO · Onesurance.ai
How we work

How we work.

Eight steps, no surprises. From first call to an SLA that keeps it running.

From getting to grips with your operations through to delivery and support, with software that's yours at the end.

01Start

Discovery & scoping

We get to grips with your operations and set the scope together, starting with the process that holds the clearest value.

You get: A sharp picture of your operations and a clear scope, with the biggest win up front.

02Tangible

Design & prototype

We make it tangible with a design and a working prototype, before any real building starts.

You get: A design and prototype that show how the solution works.

03Locked in

PRD

The PRD sets out exactly what we build and why: scope, modules, assumptions and schedule.

You get: A signed-off PRD covering scope, modules, assumptions and schedule.

04In phases

Building in phases

We build in phases and deliver working software, wired into the systems you already use.

You get: Working software with each phase, owned by you and free of lock-in.

05Go / no-go

Testing: go / no-go

Every phase ends with a test and a clear go or no-go before we move on.

You get: A tested phase with a considered go or no-go decision.

06Live

Delivery

We deliver and go live in production, right next to your people on the shop floor.

You get: A working system in production, delivered and yours to keep.

07Ongoing

SLA & support

From there we stay on as your operating partner under an SLA, handling monitoring, support and ongoing development.

You get: An SLA covering monitoring, support and continuous improvement.

Contact

Ready to build?

Pick a slot in our diary below.

June 2026

MonTueWedThuFriSatSun

Loading availability

Pick a day to see the available times.

Yeslin BeljaarsFenja Hazelhoff

You'll be speaking to Yeslin or Fenja

  • A 30-minute intro call
  • Video call, or in person at our Rotterdam office
  • Straight to Yeslin or Fenja, no go-between
  • A look at your situation, with no sales pitch

Rather talk things through first?

Send us a quick note on what you're up against. You'll hear back from a co-CEO in person within one working day.

Get in touch
FAQ

Frequently asked questions.

Answers to the questions clients ask us most often about working with Bonsai.

Still have questions? We'll help you out

Got a complex operation or a specific integration in mind? Our team will think it through alongside you.

Get in touch
Do you build standalone tools or a whole system?+

Both. At one end, autonomous AI workers that take over a single role or process, say drawing up quotes or handling documents. At the other, a digital twin: bespoke software that runs your whole operation and replaces the scattered systems you've ended up with. We start with the process that holds the clearest value and grow it from there.

Which systems can you integrate with?+

With the systems you already run: your ERP, TMS, WMS, accounting such as AFAS or Exact, customs software, carrier portals and your mailbox. Usually we lay a layer over what you've already got rather than ripping it out, though where replacing a system is where the biggest gain lies, that's what we'll do.

Do you replace my ERP, or work alongside it?+

Whichever pays off most. Sometimes we build bespoke software around the ERP you've got; sometimes we swap out a package you've outgrown for a digital twin that actually fits the way you work, at a fraction of what a SAP or Dynamics project costs. We work that choice through with you up front in a business case.

Do I have to train the AI myself?+

No. We build the software on your existing data and processes, capturing how you work, your documents and your rules right inside the system. You won't be training any models, and the system won't go off learning on its own unchecked. When something needs to change, we make the change ourselves, on purpose.

How quickly do I see results?+

We work in set phases: discovery and scoping first, then a design and prototype, then a PRD that locks the scope down, and only then building, testing and delivery. As a rule, a first working result is live in production within a quarter, with a go or no-go at every phase.

Am I at risk if a phase disappoints?+

That risk is ours to carry. We work with milestones and no-cure-no-pay per phase: you sign off each phase before the next one begins, and you only pay for work that delivers. You're never on the hook for the whole scope at once, just the next step.

What does it cost?+

It comes down to the scope, which we work through with you up front. Every service comes with a list of ingredients: what you get, what it costs and what you own. The price you sign is the price you pay, with no rises on renewal and no hidden licence fees.

Do I own the software?+

Yes. The code, the data and the system are yours on delivery, written into the contract. The exit strategy is on paper from day one: walk away from us tomorrow and your system carries on as normal. You're never renting something that ought to belong to you.

Is my data safe, and where does it run?+

You decide where it runs, and we can host the whole thing in your own environment, keeping sensitive data inside your own walls. The architecture doesn't tie you to any one vendor; it's built on Docker and open source wherever we can, so you're never locked into a single cloud provider.

We haven't got a big IT team. Does that work?+

That's exactly when it helps most. The people who understand your business case are the same people who build the software: engineers, data scientists and designers under one roof. Nothing gets handed off from an advisor to a builder, and you won't be left running a separate sprint in-house for every change.